How should a code official respond if a proposed alternative material does not comply with code provisions?

When a code official is faced with a proposed alternative material that does not comply with the established code provisions, the most appropriate response is to communicate this decision in writing, stating the reasons for the disapproval. This approach serves several important functions.

First, providing a written response ensures that there is a clear, documented record of the decision and the specific reasons behind it. This documentation is vital for transparency and accountability, allowing the applicant or contractor to understand the rationale behind the code official's decision.

Second, by articulating the reasons for disapproval in writing, the code official offers constructive feedback that can help the applicant identify potential areas for improvement. This clarification may also guide the applicant in proposing amendments or alternative solutions that better align with code requirements.

Lastly, a written response offers formal communication, which is essential for legal and regulatory purposes. It can function as a reliable reference in case there are disputes or further inquiries regarding the decision.

In contrast, a verbal response may lead to misunderstandings or miscommunication, while a delay in response does not provide the necessary information to move forward. A public notice would generally be more applicable for broader announcements and not specifically tailored to individual situations of non-compliance.